JAAGO Foundation Trust
Assistant Manager — Admin & Procurement for Impact-Driven NGO (JAAGO Foundation Trust)
Dhaka
Deadline: 2026-01-10
2 Positions
Job Overview
Company: JAAGO Foundation Trust
Location: Dhaka
Type: FullTime
Salary: Tk. 50000 - 55000 (Monthly)
Posted: 2025-12-14
Experience: 3 Years
Education Requirements
Bachelor of Business Administration (BBA)
Job Responsibilities
- Facilitate procurement for purchasing goods and services according to JAAGO Foundation Trust procurement policy ensuring donor compliance and on-time delivery.
- Prepare RFQs, manage competitive bidding, prepare bid analysis and support procurement committee recommendations.
- Source and select suppliers, conduct market sourcing and negotiate contracts, terms and pricing.
- Monitor delivery schedules, inspect products when necessary and ensure quality standards.
- Process supplier invoices and coordinate with accounts for timely payments with correct documentation.
- Maintain stock register, oversee inventory levels and conduct physical inventory verification and reporting.
- Provide administrative support including office supplies management, logistics for events and travel arrangements.
- Develop and implement contingency plans for logistics and emergency response; uphold safeguarding policies.
- Coordinate with internal teams, vendors and partners to ensure smooth operations and stakeholder satisfaction.
- Collaborate with finance to reconcile administrative and logistical expenses and ensure cost control.
Required Skills
- Administrative Management
- Microsoft Office (Excel, Word)
- NGO sector experience
- Procurement Process
- Documentation
- Logistic Service
- Travel management
- Vendor Management
Benefits & Compensation
- T/A (Travel Allowance)
- Provident fund
- Weekly 2 holidays
- Salary review: Yearly
- Festival Bonus: 2
Job Description
OverviewJAAGO Foundation Trust is seeking a motivated and experienced Assistant Manager, Admin and Procurement to join a dynamic team in Dhaka. This exciting job within a respected NGO offers an opportunity to manage procurement, asset and logistics functions for donor-funded projects while contributing to meaningful program delivery. If you are organized, compliance-oriented and skilled in vendor management, please read this circular and apply early — recruitment will be processed on a rolling basis. The application deadline is 2026-01-10.Why this position mattersThis role supports program implementation by ensuring timely procurement, cost control, accurate inventory and secure asset management. The successful candidate will work closely with programs, finance and external suppliers to maintain high standards of compliance and operational efficiency.Key responsibilities (summary)Plan and facilitate procurement activities according to JAAGO Foundation Trust procurement policy and donor requirements.Prepare RFQs, manage competitive bidding, support procurement committee processes and prepare bid analyses and recommendations.Source, evaluate and negotiate with suppliers to secure best-value contracts, prices and terms.Monitor delivery schedules, inspect incoming goods when required and coordinate timely receipt and distribution.Maintain and reconcile inventory and asset registers, conduct periodic physical verification and prepare management reports.Process supplier invoices and coordinate with finance for timely payments while ensuring proper documentation and budget control.Provide administrative support for events, travel arrangements and day-to-day office management including office supplies and facilities coordination.Develop contingency plans for logistics and emergency response; conduct drills and implement safeguarding protocols for children, young people and vulnerable adults.Ensure compliance with organizational policies, donor guidelines and applicable laws; conduct periodic reviews and recommend improvements.Detailed responsibilities (expanded)Facilitate procurement for goods and services ensuring donor compliance and timely delivery across JAAGO and related subsidiaries.Assist colleagues and supervisors in meeting organizational objectives and provide mentorship on procurement procedures.Maintain close coordination with program teams, enterprises and accounts to optimize costs and service levels.Draft specifications, perform inspection of products when necessary and ensure quality assurance in collaboration with QC teams.Develop and implement efficient systems for tracking logistics, inventory and administrative expenses; prepare clear reports for the Project Manager and senior management.Qualifications & educationMinimum education: Bachelor of Business Administration (BBA) or equivalent degree.Experience: 3 to 6 years of relevant experience, preferably within NGO/INGO contexts. Special preference for candidates with UN & EU project experience.Skills & competenciesStrong knowledge of procurement processes, vendor management and competitive bidding.Proficiency in Microsoft Office (Excel, Word) and administrative systems.Excellent organizational, multitasking and communication skills.Demonstrated ability to negotiate contracts, control costs and ensure quality compliance.Familiarity with relevant laws, donor regulations and safeguarding practices.Additional competenciesDocumentation and record-keeping skills for procurement and logistics workflows.Travel management, coordinating accommodations, transport and related approvals.Team collaboration and the ability to support cross-functional needs across programs and finance.Employment detailsLocation: Dhaka, Bangladesh (Work at office).Vacancies: 2 positions.Employment type: Full Time.Gender: Male and Female candidates are eligible.Monthly salary: Tk. 50,000 - 55,000.BenefitsTravel Allowance (T/A).Provident fund.Weekly two holidays.Annual salary review.Festival bonus (2 times per year).How to applyThe position supports donor-funded projects and will be reviewed on a rolling basis. Preference will be given to applicants who apply early. This job advert appears on a trusted job portal; please ensure your CV and supporting documents reflect relevant NGO/INGO procurement experience. The deadline to apply is 2026-01-10. For online apply, use the employer’s application portal or the advertised apply link on the original circular on Bdjobs. If you have questions about the role, refer to the company information on the job circular.Keywords for search and SEO: job, company, circular, bangladesh, apply.JAAGO Foundation Trust encourages applications from motivated candidates who meet the requirements and share the organization’s commitment to safeguarding and program excellence.