Rupayan Group
Personal Secretary to Vice Chairman — Professional Executive Assistant for Senior Leadership
Dhaka
Deadline: 2025-10-31
1 Positions
Job Overview
Company: Rupayan Group
Location: Dhaka
Type: FullTime
Salary: Negotiable
Posted: 2025-10-01
Experience: 2 Years
Education Requirements
Bachelor of Business Administration (BBA). Bachelor's in Communications or related field preferred.
Job Responsibilities
- Manage and coordinate the Vice Chairman’s daily schedule, appointments, and meetings.
- Screen phone calls, emails, and other correspondence, responding or redirecting as appropriate.
- Organize domestic and international travel, including flights, accommodations, visas, and itineraries.
- Draft, review, and edit communications, reports, presentations, and other documents.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Maintain confidential records, files, and documentation with discretion.
- Act as a liaison between the Vice Chairman and internal departments or external stakeholders.
- Monitor and manage office supplies and administrative needs for the Vice Chairman.
- Coordinate and manage special projects or tasks as delegated by the Vice Chairman.
- Perform any other task assigned by the authority.
Required Skills
- Fluent spoken and written English and Bangla
- Ability to type in Bangla and English
- Strong presentation skills and ability to prepare corporate PowerPoint presentations
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent verbal and written communication
- Strong organizational and multitasking abilities
- High level of discretion, integrity, and professionalism
- Experience arranging domestic and international travel
- Minute taking and agenda preparation
Benefits & Compensation
- Mobile bill allowance
- Tour allowance
- Provident fund
- Partially subsidized lunch facilities
- Yearly salary review
- 2 festival bonuses
- Negotiable salary
Job Description
Rupayan Group is seeking a dedicated and professional Personal Secretary to support the Vice Chairman in a fast-paced, multi-dimensional corporate environment. This job offers an exceptional opportunity to work closely with senior leadership at a leading company in Bangladesh and be an integral part of strategic and day-to-day executive functions. If you are organized, discreet, and experienced in executive support, we encourage you to apply through the circular and online application channels when available.This job posting (circular) is intended for candidates who can handle high-level administrative responsibilities and maintain confidentiality while supporting the Vice Chairman. The ideal candidate will be a proactive communicator, fluent in Bangla and English, comfortable preparing corporate presentations, and experienced arranging domestic and international travel.Key responsibilitiesManage and coordinate the Vice Chairman’s daily schedule, appointments, and meetings; ensure punctuality and preparation for all engagements.Screen phone calls, emails, and other correspondence; respond directly or redirect to appropriate departments with discretion.Organize domestic and international travel including booking flights, accommodations, visas, and preparing detailed itineraries.Draft, review, and edit communications, internal memos, reports, and high-impact presentations (PowerPoint).Prepare meeting agendas, take accurate minutes, and follow up on assigned action items to ensure timely completion.Maintain confidential records, files, and sensitive documentation with the highest level of integrity.Act as a liaison between the Vice Chairman and internal departments, external stakeholders, and business partners.Coordinate and manage special projects or tasks as delegated; support ad-hoc initiatives requiring discretion and excellent organizational skills.Monitor and manage administrative needs and office supplies required for the Vice Chairman’s office.Perform any other task as assigned by the authority, demonstrating flexibility to work outside regular hours when necessary.Required skills and qualificationsBachelor’s degree (Bachelor of Business Administration (BBA) preferred). Candidates with a degree in Communications or related fields are also encouraged to apply.Minimum 2 years of experience in executive or personal secretary roles; 2–5 years preferred, especially within advertising agencies, newspapers/magazines, real estate, developers, or group of companies.Fluent spoken and written English and Bangla.Ability to type in Bangla and English and prepare professional corporate presentations in PowerPoint.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.Excellent verbal and written communication skills, strong organizational and multitasking abilities.High level of discretion, integrity, and professionalism when handling sensitive information.Strong interpersonal skills to effectively liaise with stakeholders at all levels.Other important detailsJob nature: Full Time, work at office (Dhaka, Mohakhali).Gender preference: Female (as specified in the circular).Age requirement: 22 to 32 years.Salary: Negotiable; benefits include mobile bill allowance, tour allowance, provident fund, partially subsidized lunch, yearly salary review, and 2 festival bonuses.How to apply: This posting indicates online apply is available. Please follow the official circular on the recruiting platform or the company’s announced application channel to apply. If an apply link or email is provided in the job circular, use that to submit your resume and supporting documents. Rupayan Group welcomes qualified applicants who are ready to support senior leadership in a dynamic corporate setting in Bangladesh.Rupayan Group is a well-established company founded in 1988, operating multiple businesses across Bangladesh. This job represents a significant opportunity to join a reputable company and contribute directly to executive operations. When you apply, ensure your CV highlights relevant executive support experience, confidentiality handling, travel coordination, and presentation production skills. Good luck with your application.