PROTTYASHI
Monitoring & Documentation Officer — Join PROTTYASHI to Support Rohingya & Host Communities
Ukhia, Cox's Bazar
Deadline: 2025-10-06
1 Positions
Job Overview
Company: PROTTYASHI
Location: Ukhia, Cox's Bazar
Type: FullTime
Salary: Tk. 56,000 (Monthly) — range up to Tk. 72,800
Posted: 2025-09-30
Experience: 0 Years
Education Requirements
Bachelor/Honors
Job Responsibilities
- Establish M&E system for Unity in Action Phase III project aligned with PROTTYASHI policies and compliances.
- Authorize participant verification and ensure valid enrolment using vulnerability scoring.
- Prepare and develop data collection tools in Kobo format (questionnaires, checklists, templates).
- Ensure routine, real-time monitoring and validate routine data according to the M&E Plan and data flow map.
- Ensure data quality standards and perform periodic data quality assessments.
- Produce regular process monitoring and periodic performance monitoring reports.
- Conduct trend analysis of project progress and support evidence-based decision making.
- Assist Project Coordinator in review and development of project reports.
- Undertake regular field visits for process monitoring and provide supportive feedback to improve implementation quality.
- Support baseline, mid-term, final evaluations, assessments, studies and research.
- Establish participant accountability and feedback-response mechanisms and ensure analysis and response as per framework.
- Manage Unity in Action MIS and ensure timely data entry as per M&E Plan and Data Flow Diagram.
- Analyze project data and share progress status and actionable recommendations with project team.
- Identify and document case stories, lessons learned, good practices and project results.
- Conduct training and capacity development for project and frontline staff on M&E, MIS and quality data collection.
- Prepare and submit weekly progress reports, 5W reports and event reports.
- Develop participant lists, program attendance and muster rolls as per donor requirements.
- Prepare program plans, purchase requisitions (PRs) and documentation in accordance with project guidelines.
Required Skills
- Kobo/ODK and electronic data collection tool design
- M&E system design and MIS management
- Data quality assurance and analysis
- Report writing and English proficiency for technical reports
- Field monitoring and supportive supervision
- Facilitation, mobilization and interpersonal communication skills
- Photography for documentation
- Knowledge of safeguarding, PSEA and child protection principles
Benefits & Compensation
- Regular traveling and communication bill reimbursement
Job Description
OverviewPROTTYASHI, a respected social development company working in Bangladesh, invites qualified and passionate candidates to apply for the role of Monitoring & Documentation Officer. This job circular seeks an energetic MEAL professional to support phase 3 of the “Unity in Action: Cultivating Sustainable Livelihoods, Community Leadership and Social Harmony in addressing Climate Challenges in Host and Rohingya Communities” project, implemented in Cox’s Bazar (Ukhia) in partnership with Oxfam in Bangladesh (OiBD). If you care about humanitarian response and want to contribute to evidence-based program delivery, this is an excellent opportunity to join a mission-driven team in the field. Please read the full circular and follow the apply instructions below.Why this job mattersThis Monitoring & Documentation Officer position will play a central role in ensuring the quality, accuracy and timeliness of monitoring data, enabling the program team to make informed, evidence-based decisions. The role supports safeguarding standards and PSEA commitments of the company and contributes to program accountability to affected populations.Key responsibilitiesEstablish and maintain a robust M&E system for the Unity in Action Phase III project aligned with PROTTYASHI policies and donor requirements.Authorize and verify participant identification to ensure proper enrolment through vulnerability scoring and checks.Develop, adapt and implement data collection tools (e.g., Kobo forms, questionnaires, checklists and templates).Ensure routine, real-time monitoring and validation of routine data, following the M&E Plan and data flow map.Ensure data quality standards are met; undertake periodic data quality assessments.Produce regular process monitoring, periodic performance monitoring reports and trend analyses to support program teams.Manage Unity in Action MIS and ensure timely data entry according to the data flow diagram.Support baseline, mid-term, final evaluations, assessments, studies and research activities.Provide supportive supervision through regular field visits, give feedback to improve implementation quality and document lessons learned, case stories and good practices.Provide training and ongoing capacity building for project and frontline staff on M&E, MIS and quality data collection.Assist the Project Coordinator in preparation and review of project reports (including 5W and weekly progress reports).Prepare participant lists, attendance, muster rolls and donor-specific documentation in a timely manner.Perform other relevant duties assigned by PROTTYASHI program management.Required education & experienceBachelor/Honors degree or equivalent in a relevant discipline.Experience in monitoring, evaluation, accountability & learning (MEAL) or related roles is desirable. (No specific minimum years provided in the circular; applicants should present relevant experience in MEAL, MIS and field monitoring.)Skills & competenciesProven ability to design and manage data collection tools and MIS platforms (Kobo/ODK experience preferred).Strong data quality assurance, analysis and reporting skills — able to translate monitoring data into actionable recommendations.Proficiency in English to prepare technical reports and communication materials.Good facilitation, mobilization and interpersonal skills for engagement with project participants in camps and host communities.Photography skills for documentation and reporting purposes.Ability to conduct field-based monitoring, provide supportive feedback and mentor frontline staff.Commitment to safeguarding, PSEA, child protection and organizational codes of conduct.Location, type & remunerationJob location: Cox’s Bazar (Ukhia), Bangladesh.Employment type: Full Time (work at office with regular field visits).Monthly salary: Tk. 56,000 (salary range indicated up to Tk. 72,800).Other benefits: Regular traveling and communication bill reimbursement as stated in the circular.How to applyInterested applicants who meet the requirements are requested to apply following the instructions in this job circular. Please prepare a Cover Letter, an updated Curriculum Vitae (CV) and a recent photograph. Send application materials to: career01.prottyashi@gmail.com. The company encourages diverse applicants and expressly encourages women and persons with disabilities to apply. Note that any personal persuasion or phone calls may disqualify a candidate. This circular emphasizes zero tolerance for discrimination, harassment, exploitation and abuse.Organizational valuesPROTTYASHI is committed to equality, inclusion and safeguarding. The company expects staff and volunteers to uphold high ethical standards and comply with Protection from Sexual Exploitation and Abuse & Child Protection Policy.SEO & additional notesThis job circular from PROTTYASHI in Bangladesh is suitable for professionals with MEAL/MIS experience who want to contribute to humanitarian response in Cox’s Bazar. Read the circular carefully, prepare application documents and apply to the provided email before the listed deadline. For transparency, the company has stated there is no fee to apply. The job, company and circular information provided here are summarized from the published announcement — please ensure your application materials clearly demonstrate your relevant skills and experience.