PINOY TRAVELS
Administrative Officer — Embassy‑Accredited Travel Agency (Gulshan, Dhaka)
Dhaka
Deadline: 2025-10-27
1 Positions
Job Overview
Company: PINOY TRAVELS
Location: Dhaka
Type: FullTime
Salary: Tk. 25,000 - 32,500 (Monthly)
Posted: 2025-09-27
Experience: 2 Years
Education Requirements
Bachelor/Honors (Graduate from any discipline)
Job Responsibilities
- Manage all administrative tasks related to embassy submissions, including checking and preparing files and documents.
- Draft and send professional emails, reports, and official letters to embassies and clients.
- Answer calls on behalf of the CEO and manage their daily schedule.
- Handle client inquiries and assist with documentation and follow-ups.
- Maintain filing systems and ensure documents meet embassy requirements.
- Coordinate with team members and external stakeholders to complete submissions on time.
Required Skills
- Fluent reading and writing in English
- Strong organizational skills and attention to detail
- Professional written and verbal communication
- Experience with travel agency/embassy submission processes
- Customer service and telephone handling
- Familiarity with MS Office and email correspondence
Benefits & Compensation
- Monthly salary as advertised
- Professional office environment
- Opportunity to gain experience with embassy-related travel documentation
Job Description
PINOY TRAVELS is hiring an experienced and detail-oriented Administrative Officer to support embassy submissions, client communications, and executive assistance. This job offers an opportunity to work for an embassy-accredited travel company that facilitates inbound and outbound tourism and people-to-people exchange between Bangladesh and the Philippines. If you are organized, professional, and comfortable drafting official correspondence and managing schedules, this job could be a great fit. Read the circular carefully and apply following the instructions below.Why this job and company? PINOY TRAVELS is an embassy-accredited travel agency operating in Bangladesh. As a small but essential company in the travel sector, it connects clients to consular and embassy services and provides travel facilitation. This job posting is ideal for candidates who want to contribute to a trusted travel company and build experience in administrative operations related to embassies.Key responsibilities (primary duties):Manage all administrative tasks related to embassy submissions, including checking, preparing and compiling files and documents for visa and consular processes.Draft and send professional emails, formal reports and official letters to embassies, partners and clients.Answer calls on behalf of the CEO, take messages, and manage the CEO’s daily schedule and appointments.Handle client inquiries regarding travel documentation, booking follow-ups and general information; provide timely and courteous responses.Maintain accurate filing systems (both electronic and physical), track deadlines for submissions, and ensure documents are compliant with embassy requirements.Coordinate internally with team members and external stakeholders to ensure smooth processing of required paperwork.Required skills and competencies:Fluent in reading and writing English; strong written communication for producing professional letters and emails.Excellent organizational skills with strong attention to detail and accuracy.Ability to manage CEO communications and calendars; discretion and confidentiality are essential.Customer service orientation — ability to deal with clients politely and professionally.Familiarity with travel agency operations and embassy/consular submission processes is an advantage (experience in Travel Agent business preferred).Proficiency with standard office tools (email, MS Office) and basic document formatting.Experience and education:Minimum 2 years of relevant work experience, preferably in a travel agent or travel documentation context.Bachelor/Honors degree — graduate from any discipline.Other requirements and working conditions:Willingness to work closely with the CEO and to put in long hours when required.High level of reliability and ability to multitask in a fast-paced office environment.Gender: Both male and female candidates are eligible.Location and workplace: Dhaka (Gulshan 1, Gulshan 2, Paltan) — work at office.Salary & benefits: Monthly salary advertised as Tk. 25,000 (with reported range up to Tk. 32,500). Exact compensation and other benefits will be discussed during hiring. Typical benefits in similar roles may include a formal salary, a supportive professional environment, and opportunities for professional development in travel/documentation services.How to apply (important):If interested, please send your CV to Leonoraanis@gmail.com.Alternatively, candidates who prefer to speak directly may call 01751216211 for inquiries.This job circular is published for job seekers in Bangladesh. Applicants are encouraged to follow the application instructions above to apply. Make sure your CV highlights relevant administrative and travel-documentation experience and demonstrates your written English ability. Apply before the stated deadline — late applications may not be considered.Note: The information provided in this job listing is based on the employer’s original circular. Candidates should verify details and prepare required documentation prior to any interview or onboarding process.