SAJIDA FOUNDATION
MIS & Documentation Officer — Drive Data, Reporting and Impact for a Leading NGO
Dhaka
Deadline: 2025-10-02
1 Positions
Job Overview
Company: SAJIDA FOUNDATION
Location: Dhaka
Type: Contractor
Salary: BDT 50,000 per month (consolidated)
Posted: 2025-09-26
Experience: 3 Years
Education Requirements
Bachelor (Hons.) and Master's degree in Social Science / Development Studies / Statistics from a UGC-approved university
Job Responsibilities
- Ensure baseline study and final evaluation activities are completed effectively.
- Monitor project-level activities with frequent field visits across project areas.
- Conduct field-level and real-time data collection using mobile/paperless applications.
- Maintain proper record keeping, archiving and preservation of collected data.
- Verify authenticity of collected data by cross-checking and revisiting participants when necessary.
- Input verified data into relevant databases or MIS and perform data cleaning to remove duplicates and errors.
- Assist Project Manager to prepare monthly/quarterly/yearly progress reports.
- Document lessons learned, best practices and case stories; support production of documentation materials (video, booklets, brochures).
- Maintain liaison and coordination with PKSF regarding monitoring, evaluation and reporting.
- Perform any other tasks assigned by Project Manager or senior management.
Required Skills
- Online-based MIS reporting and database management
- Strong competency in MS Office (Excel, Word, PowerPoint)
- Experience with paperless data collection tools (Open Data Kit / KoboToolbox)
- Data cleaning and validation skills
- Familiarity with statistical software (SPSS / STATA) for analysis
- Field monitoring and M&E methodologies
- Strong analytical, interpersonal and communication skills
- Report writing and documentation
Benefits & Compensation
- Monthly consolidated salary: BDT 50,000 per month
- Yearly 5% increment
- Festival bonus, Bangla Noboborsho allowance, mobile allowance (as per project policy)
- Other admissible benefits as per Project policy
Job Description
SAJIDA Foundation invites qualified candidates to apply for the position of MIS and Documentation Officer. This is an exciting job opportunity at a well-established development company working across Dhaka and surrounding areas. The following circular provides a comprehensive overview of responsibilities, required skills, benefits, and how to apply. Candidates from Bangladesh with strong monitoring & evaluation, MIS, and documentation experience are encouraged to apply.About the company and project: SAJIDA Foundation is implementing a sub-project titled “Promoting Resilient Green Growth in Restaurants, Street & Bakery Food” under the Sustainable Microenterprise and Resilient Transformation (SMART) project, jointly financed by the World Bank, PKSF, and SAJIDA Foundation. The sub-project aims to promote resource-efficient practices, climate-resilient technologies, and improved market access for microenterprises in the food sub-sector.Key responsibilities (summary):Lead monitoring, data collection, verification, and record keeping for project baseline, periodic monitoring, and final evaluations.Conduct frequent field visits to monitor implementation and collect real-time field data using mobile/paperless tools.Verify authenticity of collected data by cross-checking records and revisiting participants when needed.Enter, clean and maintain data in relevant databases or MIS systems to ensure integrity and usability.Prepare and support preparation of monthly/quarterly/yearly progress reports and documentation (case stories, best practices, video briefs, brochures).Maintain organized archives of data and documentation aligned with organizational policies and donor requirements.Coordinate closely with PKSF and in-house teams and provide documentation support to project managers and consultants.Detailed duties include:Ensure baseline and final evaluation activities are executed effectively.Carry out regular field monitoring and resource-efficient cleaner production (RECP) profiling.Implement real-time data collection using mobile apps; ensure data cleaning and removal of duplicates or inconsistencies.Assist with producing dissemination materials: video documentaries, booklets, banners, and other IEC materials.Report procedural challenges and propose improvements in data management and documentation systems.Required qualifications, experience and skills:Education: Bachelor (Hons.) and Master’s degree in Social Science, Development Studies, Statistics or related disciplines from a UGC-approved university.Experience: Minimum 3 years of relevant work experience in monitoring & evaluation, MIS and documentation within development organizations (NGO). Experience in donor-funded projects and enterprise development projects is an advantage.Technical skills: strong competency in online-based MIS reporting, MS Office, experience with paperless data-collection tools such as Open Data Kit (ODK) / KoboToolbox, and familiarity with statistical software (SPSS / STATA) is desirable.Soft skills: good interpersonal and communication skills, strong analytical capacity, and ability to work in multidisciplinary teams.Contract terms, location & duration:Job nature: Contractual (Contractor).Workplace: Office-based with frequent field visits across Dhaka North City Corporation (DNCC), Dhaka South City Corporation (DSCC) and Keraniganj Upazila, Dhaka district.Duration: Initially one year, with possibility to extend the contract up to 30 June 2028 based on performance.Compensation and benefits:Monthly consolidated salary: BDT 50,000 per month (consolidated).Yearly 5% increment.Other admissible benefits as per project policy (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.).Salary and benefits are subject to government tax deductions where applicable.Diversity & application note: Women are actively encouraged to apply. This circular invites applications from qualified professionals in Bangladesh. The job announcement is published to attract experienced MIS and documentation professionals from the development sector.How to apply: Online application is open. Please refer to the original circular published by the company (SAJIDA Foundation) or on the job portal where this post appears. The employer has indicated OnlineApply: True. If the apply link or email is not provided in this text, applicants should consult the official job circular on the publishing job portal (e.g., Bdjobs) or the employer’s official channels to apply. When you apply, ensure your CV highlights relevant MIS, M&E and documentation experience and provides contactable references.Keywords for search engine visibility: job, company, circular, bangladesh, apply. This description was prepared to summarize the job circular, responsibilities, qualifications and application guidance for candidates interested in MIS and documentation roles in Bangladesh.